Inventory

Recording a stock change that no order caused, as a plus or a minus with the reason attached. Which of the five quantities is yours to change, and why the reason you pick is what makes the history worth keeping.

Moving stock between two of your own locations, and why the in-transit state in the middle is the reason to use a transfer rather than editing both counts. A saved transfer is still a draft, and a draft moves nothing.

Where a product is stocked, not just how much of it you hold. The product page shows every location side by side, the Inventory list shows one location at a time depending on the selector at the top, and reading the wrong one is how stock gets promised from a city that does not have it.

Every change to a tracked quantity leaves a row here, with its cause, its author and the counts it produced. How to read it when a number does not make sense, and why the correction is made somewhere else.

Locations are the places your stock can be, and every quantity in the store belongs to one of them. Adding one, moving the default, retiring a location you no longer use, and what each of those changes elsewhere in inventory.

The switch that decides whether a product has a stock count at all. What appears when you turn it on, why the storefront sells against Available rather than On hand, and why the starting figure has to be the real one.

Replacing a count with the total you actually counted, rather than working out the difference. The field is absolute, Available recalculates from it, and the one thing it cannot record is why the number moved.

Replacing hundreds of counts at once after a stocktake: export what the store believes, record what is on the shelf, import it back. Where the round trip actually breaks is the spreadsheet in the middle.

Setting stock levels for many products at once from a CSV. The three columns the file must have, why a row whose SKU does not match is skipped without stopping the import, and how to catch that before you trust the result.

Recording an order to a supplier: the products and costs, the location it will arrive at, and the date you expect it. Nothing here changes a count, and the two fields that feel like bookkeeping are the ones that settle the invoice later.

A purchase order has no Receive button. The goods come in through an inbound transfer you create or link, and receiving that transfer is what adds the stock and moves the order toward Received.

The Inventory page is where you track stock across every product and location. See what is available, committed, incoming, and on hand, and turn tracking on per product.

The warning that a product is running out arrives as a card and a filter on the Inventory page, and never as an interruption. Where to read it, the three different fixes it calls for, and how often to look.

The stock for every SKU in the catalog on one screen. What each quantity column means, why Available moves on its own, and which numbers are yours to correct rather than to read.

Receiving is where in-transit stock becomes sellable stock at the destination. How to record what actually arrived rather than what was sent, why rejecting damaged units is the useful thing to do, and what a partial receipt leaves open.

Track quantity and Sell when out of stock together decide what happens when a product runs out. The three combinations worth using, which one is the safe default, and why the second is a promise rather than a setting.

A CSV snapshot of your stock, taken without changing anything. What the four choices in the Export dialog put in the file, and why the format you pick decides whether your SKUs survive the trip through a spreadsheet.

A purchase order makes incoming stock visible before it arrives, so nobody reorders what is already on its way. What the three statuses mean, how to raise one, and why the count only moves when you receive it.

A transfer moves stock from one location to another, and the Transfers page lists them all with their status and how much has been received. You track each transfer from draft through to received in one place. This is where you see and manage stock moving between your locations.

A product is called low when its available quantity is between 1 and 10, and that number is fixed for every product in the store. What the rule measures, why it reads available rather than on hand, and why ten units is not the same warning for a fast seller as for a slow one.

After you create a transfer it opens as a draft. From its page you edit it while it is a draft, send it on its way with Move to in transit, and duplicate, delete, or cancel it. This is everything between creating a transfer and receiving it.